{"id":105361,"date":"2026-10-27T15:51:43","date_gmt":"2026-10-27T14:51:43","guid":{"rendered":"https:\/\/translinguoglobal.com\/pharmaceutical-translation-for-businesses-guidelines-and-security\/"},"modified":"2026-10-27T15:51:43","modified_gmt":"2026-10-27T14:51:43","slug":"pharmaceutical-translation-for-businesses-guidelines-and-security","status":"publish","type":"post","link":"https:\/\/translinguoglobal.com\/en\/pharmaceutical-translation-for-businesses-guidelines-and-security\/","title":{"rendered":"Pharmaceutical Translation for Businesses: Guidelines and Security"},"content":{"rendered":"<p><strong>Pharmaceutical translation<\/strong> is a specialised type of translation of documentation regulated by medical authorities &#8211; this includes information leaflets, technical data sheets, clinical testing protocols, and pharmacovigilance reports, where a mistake in terminology isn&#8217;t just a sign of poor quality, but a regulatory risk and at worst a risk to the patient&#8217;s medical. In contrast with other types of translation, here it&#8217;s not enough to merely &#8216;understand the text&#8217;, you also need traceability, standardised terminiology, and a revision process which can be presented to a medical authority if necessary.<\/p>\n<p>In this article, we will explain what distinguishes <strong>pharmaceutical translation<\/strong> from <strong>medical translation<\/strong>, what type of <strong>information leaflet translation<\/strong> or <strong>clinical trial translation<\/strong> requires more proofreading, and how<strong>ISO certificates 17100<\/strong> and <strong>13485<\/strong> support the process.<\/p>\n<p>At Translinguo Global, <strong>a professional translation company<\/strong>, we have translators who are specialised in scientific and pharmaceutical translation. We have more than 10 years of experience in the sector, having worked with important companies from the sector.<\/p>\n<h2>What is pharmaceutical translation and why is it especially demanding?<br \/>\n<br \/>This specialisation comes under the category of scientific translation, but with an extra layer which differentiates it from other types of technical content: almost everything that is translated must then be reviewed by a standardising authority, whether that be the AEMPS in Spain, the EMA throughout Europe, or the FDA in the United States. This external supervision completely changes the level of demand throughout the translation process.<\/h2>\n<p>It isn&#8217;t just about &#8216;correctly&#8217; translating the general sense of the text, but about producing a text which is traceable, with terminology that remains consistent across the drafts, and in line with the format expected throughout the market. An information leaflet, a technical data sheet, or an informed consent form don&#8217;t allow room for interpretation, each phrase has a specific regulatory function, and changing it, even if its purely for stylistic purposes, can invalidate the document when it comes under review by the relevant medical authorities.<\/p>\n<h2><strong>Regulatory risk: what can go wrong in pharmaceutical translation<\/strong><\/h2>\n<p>Beyond the obvious linguistic errors, the majority of the issues we see in these projects are to do with the initial documentation, rather than with the language itself. Spotting these mistakes before you begin is what makes the differences between a smooth-running project and one which faces regulatory delays.<\/p>\n<ul>\n<li>A lack of glossary or translation memory, which forces the translator to compile the standardised terminology from scratch each time they start a new project.<\/li>\n<li>Outdated versions of the original document which don&#8217;t follow the most recent guidelines approved by the medical authorities.<\/li>\n<li>The absence of translations already approved by the International Nonproprietary Name (INN) of the active substance, which should be translated literally.<\/li>\n<li>Lack of indication as to the target country or authority, when the same document may need a different format depending on the market (national, European centralised procedure, or mutual recognition).<\/li>\n<li>Absence of a pharmacovigilance or regulatory affairs representative to address terminiology-related questions during the review.<\/li>\n<\/ul>\n<h3><strong>What documentation is most commonly missing?<\/strong><\/h3>\n<p>In our experience working with laboratories and CROs, the biggest setbacks usually aren&#8217;t due to the complexity of the text, but the absence of three elements; an internally approved glossary of terminology, a copy of the most recent version of the given document along with a history of regulatory changes, and a point of contact in the quality control or regulatory affairs department who can address specific questions without stalling the entire project. Asking for these three elements in the first consultation significantly reduces the total duration of the project.<\/p>\n<h2><strong>Types of documents and the recommended amount of review<\/strong><\/h2>\n<p>Not all pharmaceutical documents require the same level of control. Promotional material aimed at medicalprofessionals doesn&#8217;t require the same degree of traceability as an informed consent form which a patient is to sign before taking part in a clinical trial. This table summarises the level of reviewing and proofreading we apply to each type of document, and the risks associated.<\/p>\n<table width=\"602\">\n<tbody>\n<tr>\n<td width=\"165\"><strong>Type of document<\/strong><\/td>\n<td width=\"216\"><strong>Risks associated with mistakes in translation<br \/>\n<\/strong><\/td>\n<p><strong><\/p>\n<td width=\"221\">Recommended level of review<\/td>\n<p><\/strong><br \/>\n<\/tr>\n<tr>\nPatient information leaflet<\/p>\n<td width=\"165\"><\/td>\n<td width=\"216\">Incorrect use of medication, direct risk for the patient<\/td>\n<td width=\"221\">Double check + approval from pharmacist or medical specialist<\/td>\n<\/tr>\n<tr>\n<td width=\"165\">Technical data sheets (for medical professionals)<\/td>\n<td width=\"216\">Incorrect precsription or dosing<\/td>\n<td width=\"221\">Double check of terminology + check consistency with patient information leaflet<\/td>\n<\/tr>\n<tr>\n<td width=\"165\">Clinical trial protocol<\/td>\n<p>Protocol deviations, rejection by the ethics committee<\/p>\n<td width=\"216\"><\/td>\n<td width=\"221\">Revision by a specialist in the relevant area + regulation of versions<\/td>\n<\/tr>\n<tr>\n<td width=\"165\">Informed consent forms<\/td>\n<td width=\"216\">Legally invalid consent, ethical and legal risks<\/td>\n<td width=\"221\">Legal and medical revision, language acessible to the patient<\/td>\n<\/tr>\n<tr>\n<td width=\"165\">Pharmacovigilance report<\/td>\n<td width=\"216\">Late or incorrect notification to the medical authority<\/td>\n<td width=\"221\">Urgent terminology revision with adjusted deadlines<\/td>\n<\/tr>\n<tr>\n<td width=\"165\">Promotional material<\/td>\n<td width=\"216\">Non-compliance with advertising regulations, sanction by the medical authority<\/td>\n<td width=\"221\">Reviewing claims and adjustment to the local advertising regulations<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><a href=\"https:\/\/translinguoglobal.com\/en\/website-localisation-service\/\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-103181 size-full\" src=\"https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion.webp\" alt=\"Translation Quote\" width=\"1920\" height=\"1080\" srcset=\"https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion.webp 1920w, https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion-300x169.webp 300w, https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion-1024x576.webp 1024w, https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion-768x432.webp 768w, https:\/\/translinguoglobal.com\/wp-content\/uploads\/2026\/05\/Presupuesto-Traduccion-1536x864.webp 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/a><\/p>\n<h3>What is the difference between pharmaceutical translation and medical translation?<\/h3>\n<p><strong>Medical translation<\/strong> encompasses a wider spectrum of translations: clinical records, scientific articles, radiological reoprts, or hospital documentation. This modality is a specific branch within <a href=\"https:\/\/translinguoglobal.com\/en\/medical-translation\/\">medical translation<\/a>, focused on the life cycle of the medicinal product, research, authorisation, comercialisation, and pharmacovigilance, and subjects it to a much stricter regulatory framework, with formats and deadlines established by the medical authority itself, not just by the client.<\/p>\n<h2><strong>Standardised terminology, consistency between documents, and version control<\/strong><\/h2>\n<p>The same active ingredient, the same instruction, or the same warning should always say the exact same thing in the information leaflet, technical report, or label they are repeated in, even if they&#8217;re translated across different translators and across many different sessions. Maintaining consistency is one of the mostn underestimated challenges in this type of translation.<\/p>\n<p>Working with translation memories and glossaries centralised by the producer, not just by the client, eliminates the risk of one safety warning being written in three different ways, especially in documents which the medical authority will be cross-examining. Regulating the versions is equally critical: every approved variation must be reflected in all affected documents, not just in the one that prompted the change.<\/p>\n<h3><strong>What is information leaflet translation and why is it so tricky?<\/strong><\/h3>\n<p><strong>Translating information leaflets<\/strong> consists of communicating the information meant for the patient, including dosage, warnings, adverse effects, and storage information, whilst keeping the language clear and accessible without losing any precise terminology. It&#8217;s especially important as the information leaflet is the only pharmaceutical document which reaches the patient directly without the mediation of a medical professional: any ambiguity in the translation may generate dosage errors.<\/p>\n<h2><strong>Regulations and certificates which support a reliable translation<\/strong><\/h2>\n<p>Choosing a specialised provider without verifying their certifications is one of the issues we see the most in companies which switch providers following an incident. Certifications alone don&#8217;t guarantee that there won&#8217;t be errors, but they mandate a documented and auditable process.<\/p>\n<p>Guideline <a href=\"https:\/\/www.iso.org\/standard\/59149.html\" target=\"_blank\" rel=\"noopener\">ISO 17100<\/a> specifically regulates translation services and demands, amongst other things, a review by an independent translator other than the one who carried out the original translation. For projects relating to medical devices, <a href=\"https:\/\/www.iso.org\/standard\/59752.html\" target=\"_blank\" rel=\"noopener\">ISO 13485<\/a> (the international standard for quality management specifically for medical products) introduces requirements of document traceability which most generalised companies fail to meet. Further, in Spain, it&#8217;s worth knowing the requirements published by the Spanish Agency for Medicine and Health Products (<a href=\"https:\/\/www.aemps.gob.es\/industria-farmaceutica\/etiquetado-y-prospectos\/?lang=en\" target=\"_blank\" rel=\"noopener\">Agencia Espa\u00f1ola de Medicamentos y Productos Sanitarios (AEMPS)<\/a>) regarding technical reports, information leaflets, and labels, as any translation needs to follow these structures before being shown to authorities.<\/p>\n<h3><strong>What do the guidelines require of a technical report or information leaflet before they are translated?<\/strong><\/h3>\n<p>Before they are translated, medical authorities require the original document to be the most up-to-date version thereof, with approved form and content (composition, instructions, dosage, warnings, etc.). Translating a draft or an outdated version is one of the most frequent causes for delays in approval, and doesn&#8217;t depend on the translator but rather on the management of the document in the laboratory where it originated.<\/p>\n<h2><strong>Translating clinical trials: confidentiality, timeframes, and traceability<\/strong><\/h2>\n<p><strong>Translating clinical trials<\/strong> adds two extra layers of demand: maintaining the confidentiality of patients&#8217; and researchers&#8217; personal information, and time-frames which are at times based on non-negotiable regulatory deadlines. Protocols, informed consent forms, investigators&#8217; brochures, and safety reports may coexist within this same project, each involving widely varying levels of risk.<\/p>\n<p><strong>Opini\u00f3n profesional:<\/strong> el error que observamos con m\u00e1s frecuencia en ensayos multic\u00e9ntricos no es terminol\u00f3gico, sino de sincronizaci\u00f3n: distintos pa\u00edses traducen el mismo consentimiento informado en momentos diferentes, y una enmienda aprobada en un pa\u00eds no siempre se refleja a tiempo en las versiones ya traducidas de los dem\u00e1s. Recomendamos centralizar la traducci\u00f3n de todos los pa\u00edses del ensayo en un \u00fanico proveedor con memoria de traducci\u00f3n compartida, precisamente para evitar esta desincronizaci\u00f3n, que es mucho m\u00e1s frecuente de lo que los equipos de regulatory affairs esperan.<\/p>\n<h2><strong>How we work through pharmaceutical translation at Translinguo Global<\/strong><\/h2>\n<p>This kind of project, when well-managed, combines specialist terminology, version regulation, and a revision process which is documented right from the first piece of work. This is the process that we follow with laboratories, CROs, and producers of medical products.<\/p>\n<ol>\n<li><strong>Confidential evaluation of the project<\/strong>: the type of document, the language, target market, and level of specialisation needed, protected under a confidentiality agreement from the first consultation.<\/li>\n<li><strong>Assigning a specialised translator<\/strong> in the specific area of medicine, with access to the glossary and transation memory of the product.<\/li>\n<li><strong>Independent translation and revision<\/strong> by a second translator, in accordance with the the requirements of guideline ISO 17100.<\/li>\n<li><strong>Cross-checking consistency<\/strong> between the information leaflet, technical report, and label, and between the previous translations of the same product.<\/li>\n<li><strong>Delivery with document traceability<\/strong>, ready to be shown to the relevant medical authority, and with updated version regulation.<\/li>\n<\/ol>\n<p>This process supports our<a href=\"https:\/\/translinguoglobal.com\/traduccion-farmaceutica\/\"> pharmaceutical translation services<\/a>, and<a href=\"https:\/\/translinguoglobal.com\/servicios-de-traduccion-cientifica\/\"> scientific translation<\/a>, and goes hand in hand with the introductory analysis that we share in our article on<a href=\"https:\/\/translinguoglobal.com\/que-es-la-traduccion-farmaceutica\/\"> what pharmaceutical translation is<\/a>, which can be particularly helpful for those familiarising themselves with this specialty for the first time.<\/p>\n<h2><strong>Precision is crucial to pharmaceutical translation<\/strong><\/h2>\n<p>In this context, an &#8220;almost perfect&#8221; text isn&#8217;t valid, it&#8217;s a regulatory risk and in the worst case, a risk to the pacient. Choosing a specialised <strong>professional translator<\/strong>, verifying certificates such as ISO 17100 or ISO 13485, and demanding traceability in your documents from the very first order are the decisions which distinguish a translation that works from a translation that is sure.<\/p>\n<p>As a translation company specialised in the health sector, at Translinguo Global we work with laboratories, CROs, and medical product manufacturers at each stage of their documentation process.<\/p>\n<p>Request our <a href=\"https:\/\/translinguoglobal.com\/traduccion-farmaceutica\/\">pharmaceutical translation<\/a> services, and <a href=\"https:\/\/translinguoglobal.com\/en\/quote\/\">request a quote<\/a> for a private evaluation of your project.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Pharmaceutical translation is a specialised type of translation of documentation regulated by medical authorities &#8211; this includes information leaflets, technical data sheets, clinical testing protocols, and pharmacovigilance reports, where a mistake in terminology isn&#8217;t just a sign of poor quality, but a regulatory risk and at worst a risk to the patient&#8217;s medical. In contrast [&hellip;]<\/p>\n","protected":false},"author":30,"featured_media":105362,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[381],"tags":[389,388,390],"class_list":["post-105361","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-translation-agency","tag-medical-translation","tag-pharmaceutical-translation","tag-professional-translation"],"acf":[],"_links":{"self":[{"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/posts\/105361","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/users\/30"}],"replies":[{"embeddable":true,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/comments?post=105361"}],"version-history":[{"count":0,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/posts\/105361\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/media\/105362"}],"wp:attachment":[{"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/media?parent=105361"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/categories?post=105361"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/translinguoglobal.com\/en\/wp-json\/wp\/v2\/tags?post=105361"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}